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Organizational Arrangement

Programme: For provisional program click here.

Conference Venue: Pan Pacific Sonargaon Hotel, 107 Kazi Nazrul Islam Avenue, Dhaka-1000, Telephone: +880-2-811-1005, Fax: +880-2-912-7029

Local Hospitality and Arrangements: Local hospitality to be extended to one Minister and two accompanying delegates from each member country. Hospitality will include local transportation, accommodation at Pan Pacific Sonargaon Hotel (including meals), and internet facilities. Protocol assistance will be provided at the Hazrat Shahjalal International Airport, Dhaka to all arriving and departing delegates.

For more infomation on hospitality, please click here.

Medical Services: Emergency medical services will be available during the conference.

Registration: For each delegate, separate registration form should be filled-in and sent to Ministry of Foreign Affairs (MoFA), Dhaka by 31 October 2011 through government channel.  The registration forms may directly be faxed to the office of the Director General (Economic Affairs), Ministry of Foreign Affairs, Dhaka at fax number +880-2-955-6292 or +1-646-395-1909. Scanned copies may be sent to direa@mofa.gov.bd. Click here for the form.

Badges: After arrival in Dhaka, all meeting participants are requested to obtain badges from the 'CVF Facilitation Desk' in the Hotel. The desk will be open from 2.00pm to 8.00 pm on 12 November (Saturday), from 08.00 am to 08:00 pm on 13 november (Sunday) 2011 and from 08:00 am to 10:00 am on 14 November (Monday).

Language: The meeting will be conducted in English.

Format of Discussion: The first day (13 November) will be senior officials meeting and second day (14 November) will be Ministerial level conference. Background information papers, research reports and presentations, if received, will be circulated by the organizers.

Bilateral Meetings: Bilateral meetings may be arranged at the hotel. Request for such meetings should be communicated in advance to CVF Facilitation Desk or direa@mofa.gov.bd

Visas facilitation: All participants are requested to obtain their entry visa into Bangladesh prior to the start of their travel. To facilitate the issuance of visas, a copy of the invitation of the co-organizers should be enclosed with filled in visa application form. All participants are requested to initiate their visa application at their earliest convenience to allow sufficient time for the processing of visa requests. Visas can be obtained from the Bangladesh Missions in the country of origin/permanent residence of a participant. If the participant is from a country where there is no Bangladesh Mission, on-arrival-visas may be arranged subject to prior intimation. In such cases, the participants are requested to the intimate the organizers at least 7 days before the date of arrival. Those who will require on arrival visa are requested also to fill the visa application form prior to their arrival.

Weather: Temperature in November (late autumn) in Dhaka is around 25o C. Delegates are advised to bring some light clothes

Currency: The Bangladesh Currency is Taka (Tk.). The Current exchange rate of Taka to US$ is around Tk. 75.00 = US$ 1.00